UCSB Summer Sessions 2008 Policies
Refunds
Cancellations, withdrawals, and drops are refundable until the date listed on the deadline chart for each session. After that date, there are no refunds. When you pay your fees or sign a deferred payment agreement, you have committed yourself to the completion of the enrollment process. If you subsequently decide not to fulfill your commitment, you will not receive a refund. Stopping payment on a check or money order will not relieve you of your commitment.
Cancellation of Registration
Students who decide they do not wish to attend Summer Sessions subsequent to registering in Summer Sessions courses must contact the Summer Sessions Office to request a Cancellation of Registration, prior to the first day of instruction. Students will not be permitted to drop their last or only course on GOLD and must process a Cancellation of Registration in person or by mail. If fees have already been paid, prior to the first day of instruction, contact the BARC Office to request a refund.
Withdrawal from Summer Sessions
Students who find it necessary to withdraw from all courses in Summer Sessions after the first day of instruction must file a Petition for Complete Withdrawal. This form is available in the Registrar’s Office. It must be completed and taken to the Summer Sessions Office (SAASB 2214) for approval, and filed with Registrar. There are no refunds for courses dropped after the deadlines.
When undergraduate students submit a petition after the deadline for course withdrawal, the Office of the Registrar will enter a grade of W for each course in which the student was enrolled. Authorization to drop courses or completely withdraw after the Drop Deadline, is ordinarily granted only in cases of illness, changes in employment, or acute personal difficulty.
Students are advised to seek counsel from faculty, departmental or college advisers, and/or Counseling and Career Services before withdrawing, in order to consider the full implications of the action.
Students who discontinue class attendance without processing a drop or Complete Withdrawal on or before the Drop deadline, or without approval of the college Dean or Director of Summer Sessions after the Drop Deadline, receive a grade of F, NP or U as appropriate, in the course.
Schedule Adjustments
Students may use GOLD for schedule adjustments until the dates listed on the Deadline Chart.
Adding Courses
After the “Add without Petition” dates listed on the Deadline Chart, a petition or a course approval code (which can be obtained from the instructor) is required to add a course until the final “Add with petition” dates listed on the deadline chart.
When approval is granted, the student is given an approval code in order to add the course on gold or a petition to present at the Office of the Registrar for processing. The last day to add a course with a petition or approval code is listed on the Deadline Chart After that date, a student may add a course only by permission of the instructor and college Dean (for regular UCSB students) or with the permission of the instructor and Director of Summer Sessions (for non-UCSB students).
Dropping Courses
The last date to drop a course on GOLD is the drop deadline date listed for each session. (For refund deadlines see Deadline Chart.) After the drop deadline, students must obtain the approval of their college Dean or the Director of Summer Sessions to drop a course.
Academic Credit
Students who enroll in Summer Sessions are limited to a program not exceeding 16 units, unless they petition and receive approval for an excess program. Petitions are available at the Office of the Registrar.
Regularly enrolled UCSB students should consult the Dean of their college or school for approval of excess program petitions. Students attending Summer Sessions only should consult the Director of Summer Sessions and present a recommendation from an academic dean of their home institution.
In order to obtain credit, a student must satisfy all course requirements, attend classes, turn in written assignments, and take all examinations, including the final examination. By University of California rule, final examinations must be held in all courses except as authorized by the Director of Summer Sessions.
Undergraduate students of the University of California, Santa Barbara, who are disqualified for scholastic reasons, may enroll in Summer Sessions. However, their academic standing is not changed as a result of Summer Sessions work. They may submit their Summer Sessions record for appraisal to the Dean of their college to support their request for reinstatement, but such credit is considered only as part of the overall record and is subject to the terms under which they were dismissed.
Grades
The work of all students is reported according to the following grading system:
| Undergraduate | Graduate |
| A (excellent) | A (excellent) |
| B (good) | B (good) |
| C (adequate) | C (adequate) |
| D (barely passing) | D (poor) |
| F (not passing) | F (not passing) |
| P (passed) | S (satisfactory) |
| NP (not passed) | U (unsatisfactory) |
| I (incomplete) | I (incomplete) |
| IP (in progress) | IP (in progress) |
| W (withdrawal) | — |
The grades A, B, C and D may be modified by plus (+) or minus (-) suffixes. Grade points for each unit shall be assigned by the Office of the Registrar as follows: A=4; B=3; C=2; D=1; F, I, IP, P, NP, S, W and U=none. Units, but not grade points, are assigned for a P or an S grade. Minus grades carry three-tenths grade point less per unit and plus grades (excluding A+), three-tenths grade point more per unit than unsuffixed grades.
Incomplete grades: The grade Incomplete (I) may be assigned when a student’s work is of passing quality but is incomplete. An I grade may be placed on a student’s record only if the completed Petition for an Incomplete Grade, signed by the instructor, is on file in the Office of the Registrar by the last day of Summer Sessions instruction. A $5.00 processing fee will be billed to the student’s BARC account. Notification of the receipt of the approved Petition for Incomplete Grade will be sent to the Dean of the student’s college and the instructor. In the absence of the petition or another specific grade, the Office of the Registrar shall record a grade of F, NP, or U.
The grade of Incomplete may be replaced by a grade as determined by the instructor. Students will receive unit credit and appropriate grade points if a passing grade is earned and the coursework is completed by the end of the term following the term in which the I grade was reported. Students need not be enrolled for the term following the one in which the I grade was received nor must the course be offered to receive the final grade.
Unless the work is completed and a grade is reported to the Office of the Registrar by the deadline, the I will be changed automatically to F, NP, or U, as appropriate. The deadline for completion of coursework for Incomplete grades is the end of the term following the term the I grade was received. If the instructor is unavailable, the chair of the department in which the course was offered is authorized to supervise completion of the work and to make the appropriate grade change. The instructor and chair have authority to extend the deadline for completion in the event of unusual circumstances that would clearly impose an unfair hardship on the student if the original deadline was maintained.
An I grade on the student’s record at the time of graduation in a course necessary for the fulfillment of degree requirements will disqualify the student for graduation.
An I grade on the student’s record at the time of graduation in a course not necessary for the fulfillment of degree requirements may be removed only up to the end of the fifth week of the term following the date of graduation. If not removed, it will not be changed to an F or NP but will remain an I grade permanently. At the time of graduation, an I grade in a course taken for a letter grade must be utilized in the computation of the grade-point average. Its effect in that computation is identical to that of an F.
Graduate students should consult “Academic Eligibility for Graduate Students” in the UCSB General Catalog for details on possible ramifications of I grades.
Grade Changes to Incomplete: A grade may be changed to an I grade only with the approval of the Dean of the student’s college or the Dean of the Graduate Division, as appropriate, and successful completion of the petitioning process.
Withdrawal Grade: For undergraduate students, the W grade will be assigned when a student withdraws from the university or drops a course after the deadline for course withdrawal established by the Executive Committee of the college or school in which the student is enrolled. The W grade will be assigned for each course affected. Courses in which a W has been entered on the student’s record will be disregarded in determining a student’s grade-point average and will not be considered as courses attempted in assessing the student’s grade-point average for graduation.
Satisfactory/Unsatisfactory Grades: Graduate students may take graduate courses on a satisfactory/unsatisfactory (S/U) basis provided the course is so offered and their graduate advisor approves. Courses numbered 200-599 are eligible to be graded S/U, while courses numbered 1-199 are eligible to be graded P/NP. S grades will be assigned for coursework equivalent to a B or better on the letter-grade basis. U grades will be assigned for work equivalent to a B- or below. In some departments, classes required for the degree must be taken for letter grades. Students electing the S/U grading option should discuss this issue with their graduate advisors.
Passed/Not Passed Grades: Passed/Not Passed grades (P/NP) are not included in the computation of university grade-point averages. Courses graded P, however, are acceptable for unit and appropriate degree credit. P grades will be assigned only for coursework equivalent to a C or better on the letter-grade basis. NP grades will be assigned for work equivalent to a C- or below. No credit is given for courses graded NP.
Undergraduate courses may be offered exclusively on a P/NP basis with the prior approval of the appropriate faculty committees. These courses are identified in the Schedule of Classes. Undergraduate students on academic probation, as well as those in good standing, may take such courses without special approval. Graduate students may take undergraduate courses P/NP with the approval of their graduate advisor, provided the course is offered P/NP.
Undergraduate students may elect the P/NP grading option for courses provided they meet the following conditions:
Final Grades
Grades for Summer Sessions courses will be available on GOLD approximately one week after the last day of instruction for the course.
Students may also use GOLD to print a copy of their Summer Sessions grades. Unofficial transcripts are also available using GOLD. They are processed within one business day and must be picked up in person with a photo ID at the Office of the Registrar.
Transcripts and Verifications
Official transcripts are printed on security paper and display the entire academic history of a student at UCSB. Transcripts are sent first class U.S. mail. Current prices for both transcripts and verifications are available on the Registrar’s website at www.registrar.ucsb.edu.
If you wish to expedite the delivery of your transcript, go to www.registrar.ucsb.edu for pricing and additional information.
Current students or those with an active BARC account may order Official Transcripts through GOLD at my.ucsb.edu. The fee will be billed to the student’s BARC account when ordered through GOLD. Transcripts will not be released if the student has outstanding financial obliga-tions to the university.
Additional information is available on the Office of the Registrar’s website at: www.registrar.ucsb.edu, or by calling (805) 893-3135.
Official Transcript Orders Paid by Credit Card
Official transcripts can be ordered and paid for through our third party credit card vendor. Students will need to furnish their seven-digit permanent ID (Perm) number. The service is available only by website. The additional ex-penses incurred through this vendor involve ser-vice charges for credit card use. Federal Express overnight delivery is also available for domestic delivery only; no P.O. Boxes. Our credit card vendor can be reached from our website at: www.registrar.ucsb.edu.
Verification of Student Status
Official Verifications are printed on security pa-per with specific statements verifying a student’s enrollment, degree status, overall GPA, etc.
Current students or those with an active BARC account may order verifications by accessing GOLD. The fee will be billed to the student’s BARC account when ordered through GOLD.
Enrollment and degree information of most students is now also available on the UCSB Registrar’s website at no charge. This includes all students enrolled from 1990 on and many students from previous decades. This website is designed to be used by employers and businesses who just need to verify information without obtaining an official document. To ac-cess this information, it will be necessary to have the student’s last name and also two of these three pieces of information: first name, last four digits of the student’s social security number or birth day and month. Through this website, we can verify the student’s dates of attendance and status at UCSB, the student’s major and address information and the date the student’s degree was awarded. It is available at: http://www.registrar.ucsb.edu.
Verifications of enrollment for a given aca-demic term cannot be released until the student has registered and is in paid status for that term. Additional information is available on the Office of the Registrar website at www.registrar.ucsb.edu.
Candidacy for Summer Graduation
The last day to declare candidacy for a Summer 2008 undergraduate degree is July 7. Students must declare candidacy through the GOLD system.
Foreign Language Placement
Generally, placement into UCSB language courses following high school foreign language study is as follows:
Years of High School Study in a Language |
Normal University Course Equivalency |
Placement in Univeraity Courses |
1 |
0 |
1 |
2 |
1 |
2 |
3 |
1, 2 |
3 |
4 |
1, 2, 3 |
4 or 5 |
5 |
1, 2, 3, 4, 5 |
5 or 6 |
While students may use the chart as a guide to the selection of appropriate language courses at UCSB, they are eligible for full unit credit for any language course passed at UCSB, regardless of the number of years of high school study they may have completed in the same language. However, students with college level language credit are cautioned to make certain that the course in which they plan to enroll will not duplicate their previous language study, since credit toward graduation will not be granted for repetition of equivalent courses. The foreign language department may, after testing a student’s proficiency, request that the student begin at a higher or lower level than that for which the student enrolled.
Full transfer credit may be allowed upon matriculation at UCSB for units earned in completion of foreign language courses in junior colleges and other four-year colleges
Graduate Division Policy
Graduate students are encouraged to take summer courses that will facilitate progress in their graduate degree program. For new (Fall 2008) graduate admits and continuing UCSB graduate students, upper division and graduate level coursework completed during Summer Sessions may count toward University and departmental requirements.
UCSB graduate students who wish to satisfy part of their residence requirement during the summer must be registered in at least four units of graduate or upper-division work during Summer Sessions. Two consecutive six-week Summer Sessions are equivalent to one quarter of residency for a UCSB graduate degree. Exception: Summer Language Institutes.
Graduate students receiving Graduate Division summer stipends will be required to register in a summer session to receive the summer award. UCSB graduate students are also eligible for aid through the Financial Aid Office; consult their website (www.finaid.ucsb.edu).
Qualified students may enroll in graduate-level courses in Summer Sessions without being admitted to a graduate program at UCSB. Such work does not normally apply to a degree or credential, should the student later apply for formal admission to graduate study. Enrollment in a graduate course in Summer Sessions does not constitute admission to a graduate degree program at UCSB. Students wishing to apply Summer Sessions credits to advanced degrees, certificates, or credential programs must apply to the Graduate Division for admission to graduate standing in addition to their application to Summer Sessions.
UCSB Summer Sessions courses may be applicable toward a graduate degree, credential or professional certificate offered by other institutions; inquire at your home campus for further information.
For additional information, consult with the graduate assistant of your major department or the
UCSB Graduate Division.
Nondiscrimination Policies and Procedures
UCSB is in compliance with all legislation which seeks to eliminate discrimination toward students. Titles VI and VII of the Civil Rights Act of 1964 prohibit discrimination on the basis of race, color, national origin, and religion. Title IX of the Educational Amendments of 1972 prohibits discrimination on the basis of sex.
Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 prohibit discrimination on the basis of disability. Policy action by the Regents of the University of California prohibits discrimination on the basis of age and sexual orientation.
Members of the UCSB campus staff are available to answer students’ questions about nondiscrimination policies and procedures. Information and copies of the grievance procedure are available on line in the Appendix Section of the UCSB General Catalog at www.catalog.ucsb.edu and from these campus offices listed below.
Any student who wishes to file a grievance arising from alleged discrimination (other than a contested grade) must do so at the Office of the Vice Chancellor-Student Affairs, (805) 893-3651, Cheadle Hall 5203.
Office of Vice Chancellor-Student Affairs
Michael D. Young, Vice Chancellor
Allyn Fleming, Pr. Administrative Analyst
Cheadle Hall 5203, (805) 893-8784
Sexual Harassment Complaint Resolution Officer/Title IX Coordinator
Paula Rudolph
Cheadle Hall 2121, (805) 893-2546
Office of Student Life
Yonie Harris, Dean of Students
Student Affairs and Administrative Services Building (SAASB) 2201, (805) 893-4569
Administrative Services
Linda Raney, Americans with Disabilities
Act Compliance Officer
Cheadle Hall 4129, (805) 893-2184
Women's Center
Deidre Acker, Director
Building 434, Room 141, (805) 893-3778
Disabled Students Program
Gary White, Acting Director
Student Affairs and Administrative Services Building (SAASB) 1201, (805) 893-2668
Ombuds Office
Judy Guillermo-Newton, Director
(805) 893-3285
Affirmative Action Office
Joseph I. Castro, Coordinator
South Hall 1501, (805) 893-3105
Associated Students
Main Office
UCen, Room 1523, (805) 893-2566
Graduate Division
Mary E. McMahon, Assistant Dean
Cheadle Hall 3117, (805) 893-7109
Educational Opportunity Program
Yolanda Garcia, Executive Director,
Student Academic Support Services
Building 434, Room 110, (805) 893-3720
